November 2019

Minute of the Laurencekirk Development Trust 11 November 2019 – Burgh Buildings 7.30 pm
Chaired by Jim Stuart

Present: Jim Stuart (JS), Anne-Maryse Churchill (AMC), Carol Medlock (CM), Euan Ramsay, (ER) John Medlock (JM), Marion Robson (MR), Mike Robson (MMR), Toby Burrell (TB) Lesley Robertson (LR) and Fiona Thomson (FT)

1. Welcome from JS.

2. Apologies: Morag Mitchell.

3. Notification of Conflicts of Interest: None.

4. Minute of Meeting of August 2019: Proposed by ER and Seconded by JM

5. Matters arising: All covered in the Agenda.

6. CAT Transfer: Deferred.

7. Laurencekirk Gala: Deferred.

8. LDT Website: Deferred but AMC confirming grant received to pay LM. No meeting has yet taken place to discuss. Action: LM, MM and AMC.

9. Review of Communication: Deferred. Action: MM

10. Grant Application: Approved as above and await funds. Action: AMC.

11. Laurencekirk Place Standard Meeting: Separate note attached. regarding full meeting with LR and FT.

12. Tenth Anniversary Reopening of Railway Station: MM advising that it was a great success as confirmed by all who attended the celebrations. It was enjoyed by all. The raffle went well. JS extended special thanks to MR and the Committee. There will be approximately £200 left once all overheads have been met.

13. Vacant Position of Treasurer: Deferred but ER offering. Action: AMC

14. Secretarys Report: Briefly mentioning vehicle of LDT. Fit for purpose?

15. Treasurers Report: None

16. Chairmans Report: Pervasive throughout the Meeting.

17. AOCB: Deferred re TB concerns over vaping advertising. Discussion about Christmas Night out and agreed AMC will book The Ramsay Arms at 7 pm for 14. Book for non festive menu.

18. Date of November (Christmas) Meeting: 18 November 2019 at Burgh Buildings.

October 2019

Minute of the Laurencekirk Development Trust 8 October 2019 – Burgh Buildings 7.30 pm
Chaired by Jim Stuart

Present: Jim Stuart (JS), Anne-Maryse Churchill (AMC), Carol Medlock (CM), John Medlock (JM), Morag Mitchell (MM), Lynn Moir (LM), Toby Burrell (TB) (non quorate)

1. Welcome from JS.

2. Apologies: Toby Burrell, Euan Ramsay and Marion Robson.

3. Notification of Conflicts of Interest: None.

4. Minute of Meeting of August 2019: Proposed by CM and Seconded by AMC.

5. Matters arising: All covered in the Agenda.

6. CAT Transfer: Confirming the position from last week that we are standing aside but will keep an eye on developments. The Church have promised to keep us in the loop. JS commenting that we need to make people more aware of us and what we do so that any other project in the future we can have the necessary support. We need to make people aware of what it is like to be on LDT and what we have achieved to date.

7. Laurencekirk Gala: MM giving update on all the activites. There were 7 attendees at the Car Boot on 22/9/19. Quite busy and everyone made money. Next car boot sale is 20/10. 60 attended the bingo night. The next one is 5/11. 16/11 is the Medium Night at the Dickson Hall. 12/10 Oor Wullie is in the Coop and Christmas Lights are doing a stall. There is a Tombola. 31/10 is the Halloween Disco for up to P7. A Zumba Class being run by the Catalyst church are going to give their proceeds to the Gala fund. An application to the wind farm for funding has been made. Around £2200 has been raised so far. There is £4000 in the bar fund. Action: MM and Committee

8. LDT Website: Confirming £90 is due to LM. We need to do some sort of article on our achievements (see above). Discussing links from AB30 website to LDT website and Facebook. MM will see if anyone on the Gala committee is interested in LDT. Hannah who is MM’s daughter might be interested. Perhaps something could be initiated through the Duke of Edinburgh Scheme and the Youth Forum. Natalie Cooper at the Academy may be able to help. Perhaps a letter to Gareth Campbell the Headmaster of the Academy. LM advising that she could take pages out to make it easier to manage. It costs £15 per month to host both websites. AMC and LM to meet next week to discuss matters and then asking if MM could be involved Action: LM, MM and AMC.

9. Review of Communication: Ongoing but will be helped with meeting as in 8 above. Action: MM

10. Grant Application: Advising we have copy of previous application and a blank form for the new application. AMC will complete and send to Lesley Robertson for approval. Action: AMC.

11. Laurencekirk Place Standard Meeting: Discussing and agreeing that AMC would email Lesley Robertson and invite her to our meeting to see if progress could be made with assisting us with a Community Action Plan as advised and suggested by JS.

12. Tenth Anniversary Reopening of Railway Station: MM advising that it was a great success as confirmed by all who attended the celebrations. It was enjoyed by all. The raffle went well. JS extended special thanks to MR and the Committee. There will be approximately £200 left once all overheads have been met.

13. Vacant Position of Treasurer: AMC to email LH and FH to see if any joy with their contacts Action: AMC

14. Secretarys Report: Pervasive throughout the Meeting.

15. Treasurers Report: None

16. Chairmans Report: Pervasive throughout the Meeting.

17. AOCB: Discussing the matter brought up by Toby about the various posters about legal highs and vaping. JS opinion is that we should get the details and pass to the Community Council. Take TL off as a Director as he has been unable to attend all year. See if we can make contacts with eg the Rotary to see if we can raise interest in LDT.

18. Date of October Meeting: 11 November 2019 at Burgh Buildings.

September 2019

Minute of the Laurencekirk Development Trust
17 September 2019 – Burgh Buildings 7.30 pm

Chaired by Jim Stuart.

Present: Jim Stuart (JS), Anne-Maryse Churchill (AMC), Carol Medlock (CM), Fred Higgins (FH),John Medlock (JM), Lesley Higgins (LH), Marion Robson (MM), Morag Mitchell (MM), Toby Burrell (TB)

1. Welcome from JS.

2. Apology was submitted for ER via MR.

3. Notification of Conflicts of Interest: None.

4. Minute of Meeting of August 2019: Proposed by MR and Seconded by CM.

5. Matters arising: All covered in the Agenda.

6. CAT Transfer:
Discussing in detail the meeting with CV. Discussing the pros and cons. JS wants to keep options open and to ask local groups for their support. In the main though the group felt that we should let the CV carry on with their plans and ask them to keep us in the loop. That is the approach we take at the next meeting with them on Friday 20 September. CM suggesting Journeycall building for CV.

MR advising Heritage Club would consider buying BB. JS advising that that is not possible but could get a Licence to Occupy but consider Joint Venture with Heritage Club.

7. Access Path to Garvock: Take this off the Agenda now.

8. Laurencekirk Gala: MM giving update on the various activities including Car Boot on 21/9, Bingo Night 1/10, Medium night 16/11 at the Masonic Hall, Halloween Disco. There are three new members as three stepped down. Duck Race went well with £750 profit. Total so far to be advised. Action: MM and Committee.

9. Review of Communication: MM advising we need to advise cleansed members list where Minutes can be located. AMC advising that Minutes are published on our own website but noting not up to date as last posted June 2019. Try to get a link from AB30 Website. AMC to check with Lynn and check where we are with amount due to her. Action: AMC

10. Grant Application: This was rejected as advised by Lesley Robertson but AMC will check and resubmit before November. Action: AMC.

11. Tenth Anniversary Reopening of Railway Station: MR giving complete update on arrangements for Saturday including ER as MC, arrangements at station and Dickson Hall, Opening by Ed Murray, Pipe Band, song to be played, Info on mosaic etc. LH in charge of raffle, waiting room history. There will be a stand at the Dickson Hall by LDT which will cover all the things achieved by us:- VIC, Christmas lights, Dunlethen Woods, Mini Charette, St Laurence Hall group, Community Centre, Gala, Football club (saving of school pitches), A90 graded junction, Business park and area developed beside the Masonic Hall.

12. Vacant Position of Treasurer: FH and LH are going to be in touch with some people that may beable to help us Action: FH and LH.

13. Secretarys Report: Pervasive throughout the Meeting.

14. Treasurers Report: None

15. Chairmans Report: Pervasive throughout the Meeting.

16. Fund Raising: Defer to October meeting.

17. AOCB: TB, AMC, JS and CM discussing the Lesley Robertson Council meeting. Wait till next meeting with them.

18. Date of October Meeting: 8 October 2019 at Burgh Buildings.

August 2019

Minute of the Laurencekirk Development Trust 14 August 2019 – Burgh Buildings 7.30 pm.

Chaired by Jim Stuart

Present: Jim Stuart (JS), Anne-Maryse Churchill (AMC), Carol Medlock (CM), Euan Ramsay (ER), John Medlock (JM), Marion Robson (MM), Morag Mitchell (MM), Toby Burrell (TB)

1. Welcome from JS.

2. Apologies were submitted by Fred and Lesley Higgins

3. CAT Transfer: As agreed at the July meeting the sole purpose of the meeting was to discuss the CAT transfer. There was a little bit of confusion between ER and AMC about the projector so we were unable to use it.AMC has not seen the centre so will contact Diane Strachan to gain access to the building.

AMC went through the requirements in the Form in detail so that everyone has a flavour of exactly what we need to do to submit it in an acceptable form.

The group discussed again the groups who may be using the building. These are the Art Club, Out of School Club, Lunch Club amongst others.

JS reported the two ladies who wish to run a café are still very keen and would like to be in by Christmas. They would pay a rental of £8400 per annum. There was discussion around their contribution to utilities. There was also discussion around who might be able to give us grant funding to assist with the upgrade of the building etc. JS directing the meeting to KDP (Kincardineshire Development Planning) website which lists potential grant providers.

Questions were asked again about the valuation. MR quite right pointing out that a formal valuation would be done once we had submitted our Application for which we would be liable for half as advised by Diane Strachan in an email to AMC. AMC advising that Diane Strachan had previously said that they would give us an informal idea of valuation and AMC will follow this up. JS advising he thought the valuation would be around £340,000 but feels that we would still be able to “purchase” it for a consideration of £1. There was discussion around getting our own informal valuation and JM kindly offered to contact Dave Tait of Shepherds, Montrose to look at it for us. MR suggested we get two valuations. There is of course the question of professional fees.

JS is working hard on assessing potential income and potential liabilities so that we can enter the details in to our business plan. It was decided that AMC would contact Ann Lewendon who although resigned as a Director had indicated that she would assist where she could. This would be with a view to preparing our business plan and cash flow projection. In addition JS will work out the cost of upgrading the building. To date we are looking at a figure of £80,000 which would include the cost of a portacabin potentially for the out of school club. Noting that MM feels that the portacabin would be better being used as an office to allow the occupants to have peace and quiet. It is anticipated that the Centre will be fairly noisy with the café and other activities going on.

The group agreed on an Action Plan before the next meeting as follows:-
1. AMC and JS to meet with Ann if she is prepared to assist. Action: AMC and JC
2. All to look in to potential grant funding. Action: All
3. JM will organise two valuations of the Centre. Action: JM.

4. Date of Next Meeting: Tuesday 17 September at 7.30 pm in the Burgh Buildings. (AMC on holiday at the usual meeting date so deferred accordingly).

July 2019

Minute of the Laurencekirk Development Trust 10 July 2019 – Burgh Buildings 7.30 pm.

Chaired by Jim Stuart

Present: Jim Stuart (JS), Colleen Henderson (CH), Anne-Maryse Churchill (AMC), Euan Ramsay (ER), Fred Higgins (FH), Lesley Higgins (LH), John Medlock (JM) Morag Mitchell (MM), Euan Ramsay (ER)

1. Welcome from JS. CH tendered her resignation at the beginning of the meeting due to work and particularly family commitments. Action: AMC to remove CH as Director.

2. Apologies were submitted by Toby Burrell and Marion Robson.

3. Notifications of conflicts of interest: None.

4. Minute of Meeting on 8 May 2019: Proposed by CH and seconded by AMC.

5. Matters Arising from the Minutes. All matters within the Agenda.

6. Conveth Project: JS started the discussion. JS advised that Diane Strachan had been chasing him. He met with her regarding another matter and she brought it up.

He advised that two ladies were very interested in running a community café. He did not disclose their identity at this time. They would be prepared to sign a lease and pay a rental of £700 per month. CH asking if kitchen would be sufficient. JS showing the group a proposed plan to divide up the building. Agreed that existing kitchen should remain which would allow two parties to have facilities at any one time.

The Rotary are also anxious to relocate. They nominally have 30 covers at their meeting. Out of school club wishes to move and would apparently be prepared to sign a long lease. There is already a portacabin there. The roof is rotten. Aberdeenshire has old portacabins. The cost would be £10,000. JS also advised that the old oil boiler would need to go and suggesting it be replaced by 2 domestic boilers. The café would have their own one and pay for that. The yearly cost would be £2400 approx compared to the current cost of £18000.

JS suggesting a Fabric Fund be set up but the centre would run as a no profit organisation. LH advising that when she worked for the Harbour Fund it was not profit making although it brought in considerable revenue but it was all fed back in to the organisation.

There was a discussion about how much revenue the out of school club could bring in. They use 1900 hours a year. There is a Committee who pay the staff. MM kindly offered to find out more due to her previous involvement. She will find out the revenue and costs and check who the Accountant is who deals with the preparation of the accounts. When the Out of School Club were in the Centre previously the revenue was £26,500. The costs were £35,000 so it ran at a loss but these costs could be cut down considerably.

We would need to find funds to refurbish the building. LH asking if we could get assistance with that from the Council. JS also advised that there is another NOI from the City Church. They have viewed and are preparing their feasibility study. The Art Club have also indicated their interest.

AMC suggesting that as the Conveth Committee now no longer exists the whole group should meet to discuss the preparation of the CAT Application Form. This was accepted and it was agreed that the next meeting on 14 August would be used exclusively to deal with the CAT application. ER kindly offered to supply a projector to make things easier. In the meantime AMC to contact Diane Strachan to confirm our interest to push things forward. AMC will copy the group in. AMC will also contact Rory Dutton to look over the Application. JS mentioning that a lady called Heather MacRae at the Council would look through it for us prior to submission. In the meantime we need to get Letters of Intent from the interested parties. Action: AMC to email Diane Strachan and Rory Dutton and copy in group.

7. Access Path to Garvock Hill. JS reporting he had come to a dead end as the farmer is selling and we don’t know who we will be dealing with.

8. Laurencekirk Gala: MM advising that there were 28 boots and had to turn some away but the turnout of the public was not good and they will do more advertising and MM is organising banners for the next ones. The next car boot will be 21 July and August, September and October will also be organised. The time is being changed from 10.30 to 1.30 to allow for local football match. Duck Race organised for August £2 per duck. 200 have been sold. September Gala coffee morning is on 28 September. The Railway coffee morning is on 21 September at 10.15 (AMC noting that this clashes with Farmers Market) and the LDT coffee morning is on 14 September. Tough Mudder is to be in JM’s field on 6th August. The Gala Dance is to be 8 August 2020. The school disco has already taken place and raised £480

9. Review of Communication with members and GDPR: MM has been working very hard on this. A lot of the emails have bounced back and we now have no contact details but MM suggesting snail mail or hand delivery at the last known address if we have it. Quite a few people don’t want to be involved anymore but we will ask if we can keep their details for 7 years.. Action MM.

10. Grant Appplication to Aberdeenshire for £305 grant. No sign of the monies. Mike dealt with the application. JS advising that Lesley Robertson knows about it so we can discuss it with her at the meeting on 8 August Action: JS

11. Tenth Anniversary of reopening of railway station. MR text a report confirming the position that matters are well forward. See last month’s Minute Action: MR, MM, LH, LM and ER

12. Vacant Position of Treasurer: Discussing the matter of the vacancy. Everyone will think about who could take it on. No-one in the existing group has the ability or facility. Post something on AB30. AMC will contact LM about it Action: AMC

13. Secretarys Report: Speaking to the group about Tero and noting that he has not been for some time. AMC will send an email to him asking if he wishes to continue Action: AMC

14. Treasurers Report: AMC will advise Companies House of change of address to JS. Action: AMC.

15. Chairmans Report: Discussing further meeting with Lesley Robertson on 8 August. AMC will attend Action: AMC.

16. Fund raising. Discussed as above

17. AOCB. Discussing Benholm Bikes

18. Date of Next Meeting: Wednesday 14 August at 7.30 pm in the Burgh Buildings. Sole matters to be discussed CAT Application.

June 2019

Minute of the Laurencekirk Development Trust 12th June 2019 – Burgh Buildings 7.30 pm
Chaired by Colleen Henderson
Present: Colleen Henderson (CH), Anne-Maryse Churchill (AMC), Marion Robson (MR), Fred Higgins (FH), Lesley Higgins (LH), Morag Mitchell (MM), Ann Lewendon (AL), Euan Ramsay (ER), Lynn Moir (LM)

1. Welcome from CH.

2. Apologies were submitted by Jim Stuart and Toby Burrell.

3. Notifications of conflicts of interest: None.

4. Minute of Meeting on 8 May 2019: Proposed by AMC and seconded by ER.

5. Matters Arising from the Minutes. Note date of car boot sale is to be 23 June 2019 at Mearns Academy Bus Park.

6. Conveth Project: CH and AMC reported on visit to the old Stonehaven Sheriff Court which was acquired through a CAT for £1. CH putting pros and cons. CH suggesting we bring in local groups to pool our expertise as it is such a big project on our own. AL suggesting fund raising to get local support as well as getting funds to employ someone to take it forward as so many of us willing but time poor. Various suggestions as to how we could raise funds to get the necessary professional advice. MR suggesting a coffee morning which was well received. MR will check suitable dates.

Action: MR. MM suggesting doing an application for funding. There is a fund of £4000 which we could tender for. CH also pointing out that there are £50,000 of developer obligations which would be available. MM suggesting applying for some of the windmill money and Leader funding. CH suggesting a walk through of the community centre to raise awareness. Briefly discussing the meeting with Lesley Robertson of the Council with the various local groups that CH and TB attended. FH asking what the value of the CC is and if anyone else interested. Advising that there had been interest but not sure if there is anymore but we will be advised. AMC to chase up Diane Strachan again regarding the valuation. Action: AMC

7. Access Path to Garvock Hill. Bringing this up as MR had asked JS to take it forward. In the absence of JS no report.

8. Laurencekirk Gala: MM advising that matters are proceeding well. The car boot sale is going ahead on the 23 June. Twelve pitches sold already at a cost of £10 each. Also variety of things going forward to raise money which MM estimates will be about £7000 including end of term disco, Duck race, Tough Mudder (field from John Medlock), Medium Night at the Crown and Gala Dance to name but a few.

9. Review of Communication with members and GDPR: MM is working on this. Action MM.

10. Grant Appplication to Aberdeenshire for £305 grant. No one knows anything about this apart from the fact that it hasn’t come in. Action: JS

11. Tenth Anniversary of reopening of railway station. MR gave a detailed report of progress to date. All going very well. A number of meetings have taken place in particular one with the Station Manager Gemma Forbes. The celebration will take place at the station between 10.15 and 11 which is the quietest time train wise. Thereafter we will go to the Dickson Hall for teas and coffees. There will be a small charge of £3 for adults (children free) which will pay for the hall at £17.50 per hour.

A number of hours will be required to facilitate the set up and clear up. There will be bunting at the station supplied by Scotrail, freebies for the children, pipers and dancers. ED Murray will do the speech. Scotrail will do the posters which will include the original re-opening poster. Agreed this is an ideal time to do all of this with all the ongoing timetabling problems and to raise awareness again of how important the station is to us. Action: MR, MM, LH, LM and ER.

12. Vacant Position of Treasurer: It was noted with sadness that due to work commitments AL is resigning as she is relocating to Aberdeen. CH thanked AL on behalf of the group for her invaluable contribution. AL then discussed the details and handed over all the paperwork to CH as custodian pending the appointment of a new Treasurer. AL noting that perhaps if we are going to have a lot of funds we should employ someone to do the work for us. The Bank and Companies House will need to be advised of change of address. The next tax return does not need to be filed until November 20/20. Also noting Villages in Control still has a balance of £40. Signatories for the Bank are Jim, Ann and Mike. ER speaking about online banking which would make things easier.

13. Secretarys Report: Matters arising as noted above. AMC advising about DTAS conference on 1 and 2 September. MR and MR will be attending. Noting that Lesley Robertson wishes another meeting with all the community groups in August if possible. Rory Dutton in touch about another CAT transfer. Noting that a gentleman David Johnston-Oates wishes to become a member of LDT.

14. Treasurers Report: As above under item 12 of the Agenda.

15. Chairmans Report: None as JS not in attendance.

16. Fund raising. Discussed as above under item 6 of the Agenda.

17. AOCB. None.

18. Date of Next Meeting: Wednesday 10 July at 7.30 pm in the Burgh Buildings.