February 2020

Minute of the Laurencekirk Development Trust 17 February 2020 – Burgh Buildings 7.30 pm
Chaired by Jim Stuart

Present: Jim Stuart (JS), Anne-Maryse Churchill (AMC), Carol Medlock (CM), Euan Ramsay, (ER), Fred Higgins (FH), John Medlock (JM), Lesley Higgins (LH), Marion Robson (MMR), Mike Robson (MR), Morag Mitchell (MM)

1. Welcome from JS.

2. Apologies: Lynn Moir and Toby Burrell

3. Notification of Conflicts of Interest: None.

4. Minute of Meeting of August 2019: Proposed by CM and Seconded by MMR.

5. Matters arising: All covered in the Agenda.

6. CAT Transfer/Conveth Project: ER giving report on the up to date position. Summarising that we need long term tenants and it is crucial to have a business plan. The Out of School Club and the Café could be the keyholders. JS advising that the café would be open at night, have healthy choices (in view of the objections to the pizza premises) and have a licence.

ER also advising that it is imperative that there is a Management Committee. JS advising that there would need to be such a Committee under a Charity. The keyholders could call out necessary tradespeople to fix any problems. MM saying that it is better to have a Janitor/Handyman as Stonehaven do. JS noting that there needs to be PAT testing and that if we are successful we should have 3 separate boilers. The café only need a shell which they would fit out themselves. JS also saying that we should rent out the solum of the existing portacabins to allow erection of two new ones which would cost around £30,000. That would not be our expense.

CM saying we are getting ahead of ourselves. MR saying we have done social media but no fliers yet. ER confirming that the interested parties so far are Out of School Club, Poppies for two afternoons, CAB for 1 afternoon, Gala Committee, Fettercairn Show Committee (although they will ultimately have their own hall) and LDT. There are others that are interested but have not committed. ER also pointing out that there would be opportunities for numerous one off events such as Birthdays, Anniversaries and any other special occasions. Café could do the catering. MR commenting that the surrounding would need to be really nice.

There ensued a discussion about next steps. We need to do the flier drop! If we divide it up between all of us that makes it easier. MR saying we need to divide them up in to streets. CM and AMC offering to assist with that. JM commenting that Social Media would have captured most of the potentially interested people. MR advising that problems with the groups list because of GDPR. MS commenting that there are 85 different groups which she will give us a note of. MR managed to find out contact details simply by talking to people. ER confirming that the collation of responses is 7. Action: ER to have fliers prepared at a cost of £65. ALL to deal with organisation and distribution of leaflets.

7. Laurencekirk Gala: MM reporting that the gala is going very well. Now organising the activities for the actual week itself. 5th July Treasure Hunt, 6th July Bingo, 7th July Kids Disco and Quiz Night, 8th July main gala day, MM obtaining permissions for the parade, Mearns Vintage Vehicle Club, Circus Alba will be in the parade and then performing in the park, donkey rides, Fire Brigade and market (26 stallholders), outdoor Farmers Market, Cataylyst Church doing service, Country and Western Dance at the Dickson Hall. The Bingo Nights are doing very well. They have between 60 and 82 at each night. The next one is 7 April and the following one is 5 May. The Car Boot starts again in May. MM advising that got tables from the Episcopal Church in Stonehaven and gave them a donation of £100. They are in good condition. Various donations and a potential grant from the wind farm of £2500. Total so far is £4468. Nearer the time collect raffle prizes. Ringlink donating/sponsoring Band at a cost of £1500.

8. LDT Website: AMC directing everyone to the email report from LM in her absence.

9. Review of Communication with Members and GDPR: MM reporting that out of 171 we only have 49 positive replies. 122 have not replied/wrong email/no email. MR advising that the Council look for about 200 members for us to receive funding etc. AMC suggesting we use flier to invite people to become members and to respond by email or a tear off slip and a drop off box at eg the Post Office.

10. Meeting with Council: AMC to chase up Roddy McInnes for a progress report. JM advising we should also copy in all the Councillors and that CM will give AMC the details Action: AMC and CM.

11. Current LDT Vehicle: Defer.

12. Treasurer: AMC discussing Bower and Smith again. Advising that AVA cannot help us but will assist by advertising for a Treasurer. JM will speak with his own accountants. AMC advising that she has received all paperwork from Ann Lewendon.

13. Vacant Position of Secretary: AMC confirming that she will step down after AGM and continue as a Member. MR thought TB may be interested. AMC can assist him with that.

14. Secretarys Report: Made throughout the meeting.

15. Treasurers Report: See above.

16. Chairmans Report: JS confirming he will be stepping down but will still be on the sidelines and discussing possibilities to fill his shoes. MMR advising that we need a Vice Chair also.

17. AOCB: Confirming that the flier will advertise the AGM and have an application to join the LDT as a member. Location for AGM Masonic Hall 17/3/20. AMC suggesting an interim meeting on 10 March to check we are prepared for AGM.

18. Date of next meeting: Tuesday 10 March 2020.

January 2020

Minute of the Laurencekirk Development Trust 21 January 2020 – Burgh Buildings 7.30 pm
Chaired by Jim Stuart

Present: Jim Stuart (JS), Anne-Maryse Churchill (AMC), Carol Medlock (CM), Euan Ramsay, (ER), John Medlock (JM), Lynn Moir (LM), Marion Robson (MMR), Mike Robson (MR), Toby Burrell (TB)

1. Welcome from JS.

2. Apologies: Fred Higgins, Lesley Higgins, Morag Mitchell

3. Notification of Conflicts of Interest: None.

4. Minute of Meeting of August 2019: Proposed by ER and Seconded by MMR

5. Matters arising: All covered in the Agenda. AMC to write formally to Fred and Lesley to thank them for their very kind donation which is greatly appreciated. Action: AMC.

6. CAT Transfer/Conveth Project: JS advising that the Church are not completely out of the picture. CM advising that they were potentially interested in Journeycall. JS says we should take public support forward as he has spoken to a number of local people who are keen for us to have the old Community Centre. JS indicating that the café are still interested as a main leaseholder. ER has done a lot of work on setting things up on social media, leaflets and posters etc to try and get the community and local groups involved. Agreed by the meeting that he will share everything by email and we can all make comments as necessary so that the Facebook page can be launched. FB is currently offline till agreed. It is also a good way to get new members. ER has set up an email address ldt_cc@yahoo.com which he will look after but we will all have access and will make the passwords available.

ER advising that people outwith Laurencekirk may also be interested and this should be encouraged and discussing examples of that. ER also indicated that he has looked in to getting funding from Highlands and Islands. If after we report to them that we are up to the task they will visit and give us a formal offer. Lot of work to be done on that. If we have positive interest we can get more funds. JM saying that we need to give people a timescale in which to respond. This was agreed by the group. CM commenting that she is worried that we have the same problems as Fettercairn. They got a lot of money but because they have a lot of problems with the hall they may not be able to use the money and therefore hand it back. ER also talking about a Community Lottery and explaining how it works. For example if we charge £2 per ticket give £1000 to the winner and £1000 to the Community. MMR saying a direct debit could be set up and may get money from all over eg by people who have an emotional attachment to Laurencekirk.

JS talking about what we do with the CC again. Remove the chimney breast? Have a wooden partition to change the size of the room? MR noting it didn’t work in the Dickson Hall because of noise. New toilets are definitely needed. JM proposed that we do nothing until we know public opinion and we should ask Council for more time. AMC will write to Diane Henderson and ask for more time. LM advising that we need to make sure that people “like it” and “comment” on FB so that we can convince people that we have enough interest. MR saying we should remind people of the capacity of the CC. MR advising that we should advise all the local groups also. JS noting that sustainability is the most important thing for the purchase and any financial assistance. The purchase is perhaps the easy part and we can get cash for that. We should speak to the Church to see what they are doing. JS advising that he can look at costs for refurbishment quite quickly. MR saying we need a timetable. ER saying that he will do that. Council year end is 31 March so we need to be organised before then. Discussing end of February for comments from the public (CM). ER stating that we will need multiple meetings. Action: AMC to write to Diane Henderson (formerly Strachan). ER to forward what he has prepared to the Group for approval and then he will launch FB. ER to prepare a timeline.

7. Laurencekirk Gala: Defer in MM absence but noting from LM that the bingo night was a sell out.

8. LDT Website: ER reporting on meeting which was a bit inconclusive but discussing generally the website etc. but agreeing we will defer in view of the work required for pushing forward with the CC.

9. Review of Communication with Members and GDPR: Deferred meantime.

10. K and S Grant: Advising grant now received. After some discussion and AMC texting Ann as she hasn’t responded to emails getting a reply that signatories are Mike, Ann and Jim and finally being able to let Lynn have a cheque for £300. Many thanks to LM for her patience.

11. Laurencekirk Place Standards Meeting: CM advising that meeting on 16 January was deferred as Roddy McInnes, our new representative, had a funeral. It is now rescheduled for Wednesday 29th January, 11.15 at Gannets. All welcome. Roddy wants it to be informal at this stage.

12. Current LDT Vehicle: Defer until we know more about uptake for purchase of CC. There was however some discussion about reverting to VIC. MR talking about SKIO.

13. Treasurer: Discussion with ER highlighted that we need someone with Companies House experience so still on the lookout. We must have this in place for the AGM. AMC saying we should keep looking and will contact her own retired accountant but in the meantime speak to Bower and Smith to see if they would be willing to stand in meantime. Action: AMC will contact Bower and Smith and her own retired Accountant.

14. Vacant Position of Secretary: AMC had advised by email that she will step down due to personal circumstances and discussing who may take over. There was no ultimate conclusion to the discussion.

15. Secretarys Report: Made throughout the meeting.

16. Treasurers Report: See above but confirming to MR and the group that AMC has done the necessary return and Ann did the financial return.

17. Chairmans Report: Comments throughout the meeting. JS advising however that he would need to step down soon due to personal circumstances and discussing who may fill his place. JS suggesting CM?

18. AOCB: AMC will get in touch with MM about a meeting in relation to the members list for the AGM notification. MR advising we must give the members two weeks notice before the meeting. Agreeing the AGM should be Tuesday 17 March. JM kindly offering to speak to his mail man to see how much it would cost to do a mail shot to everyone. Action: JM to speak to mailman about leaflet drop. MR talking about using Rory Dutton from DTAS. Is the group happy with that? Agreed!.JS talking about St Laurence Hall and whether if things folded for the group taking the CAT forward if we could pick up the slack. There was no decision made.

19. Date of next meeting: Monday 17th February 2020.

November 2019 (2)

Minute of the Laurencekirk Development Trust 18 November 2019 – Burgh Buildings 7.30 pm
Chaired by Jim Stuart
Present: Jim Stuart (JS), Anne-Maryse Churchill (AMC), Carol Medlock (CM), Euan Ramsay, (ER), Fred Higgins (FH), Lesley Higgins (LH), Marion Robson (MR), Morag Mitchell (MM)

1. Welcome from JS.

2. Apologies: John Medlock, Lynn Moir, Toby Burrell

3. Notification of Conflicts of Interest: None.

4. Minute of Meeting of August 2019: Proposed by ER and Seconded by AMC

5. Matters arising: All covered in the Agenda.

6. CAT Transfer/Conveth Project: JS expressed the opinion that a lot of people are disappointed that we are not progressing. He feels that we need to get the measure of public opinion. There ensued a discussion about how this might be done. AMC and MM expressing the opinion that they thought we had moved on from it. ER advising that we should target as many as possible and suggesting that it be done by social media. MR suggesting leafleting so that we can target the older people in the community who do not use technology or social media. ER will come up with some ideas and then share them with our Group. Suggesting we have a new email address for that alone that he will set up and man. Use Dropbox to gauge reaction. MM and AMC expressing an opinion that it is a massive commitment and how challenging it has been doing the gala. People who volunteer have the best of intentions but people do fall away. We should not take any decisions about the way forward for the Trust until we can put this to bed.

7. Laurencekirk Gala: Excellent report from MM. The Medium Night was sold out with 80 people there and a £700 profit. The bingo nights are doing very well and increasing in numbers and going to be a regular feature. The age group is 18 to 80 and both men and women. The Halloween Disco went well with 60 kids. The Christmas disco is on 6/12. Catalyst Disco are running a Zumba session on 29/11 and paying for all of with the proceeds going to the Gala. Quiz Night at the Alma on 31/1. Country and Western Night in February. £500 received from Mrs Lindseys Dance Show. Co-op are donating a percentage of the proceeds of sale of Coop branded goods to the Gala. Scotmid have donated £200 and there is a cheque available from Ring(?) for in excess of £100.

8. LDT Website: Meeting with MM, AMC and LM not yet taken place. AMC will push this on Action: AMC.

9. Review of Communication with Members and GDPR: Ongoing.

10. K and S Grant: AMC advising that although granted we have to produce invoices and AMC is in communication with LM but agreeing that we will look through all the financial papers that JS received from AL when she resigned as Treasurer. AMC, ER (who wishes to become Treasurer) and JS can do this Action: JS, AMC, ER.

11. Laurencekirk Place Standards Meeting: JS updating those who were not at the meeting on 11 November. Agreeing High Street needs addressed. AMC reading out follow up email from Lesley Robertson. Main point is that Council have agreed and will push forward us having our own representative. JS believes that we should go back to the days of having a Burgh Foreman to co-ordinate things that need done around the Village.

12. Current LDT Vehicle: Having long discussion but agreeing that until we have assessed the temperature of the water for the CAT for the Community Centre we should remain as we are. AMC remarking we should have some sort of time limit on that. JS saying he would need to be convinced. ER/CM feel we need to start afresh. MR saying we should look at a SCIO. AMC sending on info about a SCIO to all in the Committee.

13. Treasurer: ER keen to take on the Role. JS mentioning Alex King Accountant to give guidance. AMC, ER and JS will meet to discuss papers Action: AMC to set up meeting.

14. Christmas Dinner at Ramsay Arms: AMC confirming booked for 14 on the 12th of December and finally had it acknowledged. MM and MR cannot manage due to prior arrangements. Meantime looking at JM, CM, JS, AMC, ER, MMR, LH, FH, LM and TB attending (10). Can be re-assessed nearer the time in terms of numbers.

15. Secretarys Report: Made throughout the meeting.

16. Treasurers Report: None.

17. Chairmans Report: Comments throughout the meeting.

18. AOCB: FH and LH very generously advising they will give us £1000 to help with ongoing expenses. JS thanking them very much. AMC commenting on how much of a difference it will make. MR says she will pay for leafleting and AMC offering thanks for this generous offer. MR suggesting we should perhaps change the name of our organisation. JS saying that people particularly in the Council know us as LDT.

19. Date of next meeting: Tuesday 21 January. Try to make meetings the third Tuesday of the month. AMC advising that difficult if she is not available but MM offering to take Minutes in that event.

November 2019

Minute of the Laurencekirk Development Trust 11 November 2019 – Burgh Buildings 7.30 pm
Chaired by Jim Stuart

Present: Jim Stuart (JS), Anne-Maryse Churchill (AMC), Carol Medlock (CM), Euan Ramsay, (ER) John Medlock (JM), Marion Robson (MR), Mike Robson (MMR), Toby Burrell (TB) Lesley Robertson (LR) and Fiona Thomson (FT)

1. Welcome from JS.

2. Apologies: Morag Mitchell.

3. Notification of Conflicts of Interest: None.

4. Minute of Meeting of August 2019: Proposed by ER and Seconded by JM

5. Matters arising: All covered in the Agenda.

6. CAT Transfer: Deferred.

7. Laurencekirk Gala: Deferred.

8. LDT Website: Deferred but AMC confirming grant received to pay LM. No meeting has yet taken place to discuss. Action: LM, MM and AMC.

9. Review of Communication: Deferred. Action: MM

10. Grant Application: Approved as above and await funds. Action: AMC.

11. Laurencekirk Place Standard Meeting: Separate note attached. regarding full meeting with LR and FT.

12. Tenth Anniversary Reopening of Railway Station: MM advising that it was a great success as confirmed by all who attended the celebrations. It was enjoyed by all. The raffle went well. JS extended special thanks to MR and the Committee. There will be approximately £200 left once all overheads have been met.

13. Vacant Position of Treasurer: Deferred but ER offering. Action: AMC

14. Secretarys Report: Briefly mentioning vehicle of LDT. Fit for purpose?

15. Treasurers Report: None

16. Chairmans Report: Pervasive throughout the Meeting.

17. AOCB: Deferred re TB concerns over vaping advertising. Discussion about Christmas Night out and agreed AMC will book The Ramsay Arms at 7 pm for 14. Book for non festive menu.

18. Date of November (Christmas) Meeting: 18 November 2019 at Burgh Buildings.

October 2019

Minute of the Laurencekirk Development Trust 8 October 2019 – Burgh Buildings 7.30 pm
Chaired by Jim Stuart

Present: Jim Stuart (JS), Anne-Maryse Churchill (AMC), Carol Medlock (CM), John Medlock (JM), Morag Mitchell (MM), Lynn Moir (LM), Toby Burrell (TB) (non quorate)

1. Welcome from JS.

2. Apologies: Toby Burrell, Euan Ramsay and Marion Robson.

3. Notification of Conflicts of Interest: None.

4. Minute of Meeting of August 2019: Proposed by CM and Seconded by AMC.

5. Matters arising: All covered in the Agenda.

6. CAT Transfer: Confirming the position from last week that we are standing aside but will keep an eye on developments. The Church have promised to keep us in the loop. JS commenting that we need to make people more aware of us and what we do so that any other project in the future we can have the necessary support. We need to make people aware of what it is like to be on LDT and what we have achieved to date.

7. Laurencekirk Gala: MM giving update on all the activites. There were 7 attendees at the Car Boot on 22/9/19. Quite busy and everyone made money. Next car boot sale is 20/10. 60 attended the bingo night. The next one is 5/11. 16/11 is the Medium Night at the Dickson Hall. 12/10 Oor Wullie is in the Coop and Christmas Lights are doing a stall. There is a Tombola. 31/10 is the Halloween Disco for up to P7. A Zumba Class being run by the Catalyst church are going to give their proceeds to the Gala fund. An application to the wind farm for funding has been made. Around £2200 has been raised so far. There is £4000 in the bar fund. Action: MM and Committee

8. LDT Website: Confirming £90 is due to LM. We need to do some sort of article on our achievements (see above). Discussing links from AB30 website to LDT website and Facebook. MM will see if anyone on the Gala committee is interested in LDT. Hannah who is MM’s daughter might be interested. Perhaps something could be initiated through the Duke of Edinburgh Scheme and the Youth Forum. Natalie Cooper at the Academy may be able to help. Perhaps a letter to Gareth Campbell the Headmaster of the Academy. LM advising that she could take pages out to make it easier to manage. It costs £15 per month to host both websites. AMC and LM to meet next week to discuss matters and then asking if MM could be involved Action: LM, MM and AMC.

9. Review of Communication: Ongoing but will be helped with meeting as in 8 above. Action: MM

10. Grant Application: Advising we have copy of previous application and a blank form for the new application. AMC will complete and send to Lesley Robertson for approval. Action: AMC.

11. Laurencekirk Place Standard Meeting: Discussing and agreeing that AMC would email Lesley Robertson and invite her to our meeting to see if progress could be made with assisting us with a Community Action Plan as advised and suggested by JS.

12. Tenth Anniversary Reopening of Railway Station: MM advising that it was a great success as confirmed by all who attended the celebrations. It was enjoyed by all. The raffle went well. JS extended special thanks to MR and the Committee. There will be approximately £200 left once all overheads have been met.

13. Vacant Position of Treasurer: AMC to email LH and FH to see if any joy with their contacts Action: AMC

14. Secretarys Report: Pervasive throughout the Meeting.

15. Treasurers Report: None

16. Chairmans Report: Pervasive throughout the Meeting.

17. AOCB: Discussing the matter brought up by Toby about the various posters about legal highs and vaping. JS opinion is that we should get the details and pass to the Community Council. Take TL off as a Director as he has been unable to attend all year. See if we can make contacts with eg the Rotary to see if we can raise interest in LDT.

18. Date of October Meeting: 11 November 2019 at Burgh Buildings.

September 2019

Minute of the Laurencekirk Development Trust
17 September 2019 – Burgh Buildings 7.30 pm

Chaired by Jim Stuart.

Present: Jim Stuart (JS), Anne-Maryse Churchill (AMC), Carol Medlock (CM), Fred Higgins (FH),John Medlock (JM), Lesley Higgins (LH), Marion Robson (MM), Morag Mitchell (MM), Toby Burrell (TB)

1. Welcome from JS.

2. Apology was submitted for ER via MR.

3. Notification of Conflicts of Interest: None.

4. Minute of Meeting of August 2019: Proposed by MR and Seconded by CM.

5. Matters arising: All covered in the Agenda.

6. CAT Transfer:
Discussing in detail the meeting with CV. Discussing the pros and cons. JS wants to keep options open and to ask local groups for their support. In the main though the group felt that we should let the CV carry on with their plans and ask them to keep us in the loop. That is the approach we take at the next meeting with them on Friday 20 September. CM suggesting Journeycall building for CV.

MR advising Heritage Club would consider buying BB. JS advising that that is not possible but could get a Licence to Occupy but consider Joint Venture with Heritage Club.

7. Access Path to Garvock: Take this off the Agenda now.

8. Laurencekirk Gala: MM giving update on the various activities including Car Boot on 21/9, Bingo Night 1/10, Medium night 16/11 at the Masonic Hall, Halloween Disco. There are three new members as three stepped down. Duck Race went well with £750 profit. Total so far to be advised. Action: MM and Committee.

9. Review of Communication: MM advising we need to advise cleansed members list where Minutes can be located. AMC advising that Minutes are published on our own website but noting not up to date as last posted June 2019. Try to get a link from AB30 Website. AMC to check with Lynn and check where we are with amount due to her. Action: AMC

10. Grant Application: This was rejected as advised by Lesley Robertson but AMC will check and resubmit before November. Action: AMC.

11. Tenth Anniversary Reopening of Railway Station: MR giving complete update on arrangements for Saturday including ER as MC, arrangements at station and Dickson Hall, Opening by Ed Murray, Pipe Band, song to be played, Info on mosaic etc. LH in charge of raffle, waiting room history. There will be a stand at the Dickson Hall by LDT which will cover all the things achieved by us:- VIC, Christmas lights, Dunlethen Woods, Mini Charette, St Laurence Hall group, Community Centre, Gala, Football club (saving of school pitches), A90 graded junction, Business park and area developed beside the Masonic Hall.

12. Vacant Position of Treasurer: FH and LH are going to be in touch with some people that may beable to help us Action: FH and LH.

13. Secretarys Report: Pervasive throughout the Meeting.

14. Treasurers Report: None

15. Chairmans Report: Pervasive throughout the Meeting.

16. Fund Raising: Defer to October meeting.

17. AOCB: TB, AMC, JS and CM discussing the Lesley Robertson Council meeting. Wait till next meeting with them.

18. Date of October Meeting: 8 October 2019 at Burgh Buildings.