September 2019

Minute of the Laurencekirk Development Trust
17 September 2019 – Burgh Buildings 7.30 pm

Chaired by Jim Stuart.

Present: Jim Stuart (JS), Anne-Maryse Churchill (AMC), Carol Medlock (CM), Fred Higgins (FH),John Medlock (JM), Lesley Higgins (LH), Marion Robson (MM), Morag Mitchell (MM), Toby Burrell (TB)

1. Welcome from JS.

2. Apology was submitted for ER via MR.

3. Notification of Conflicts of Interest: None.

4. Minute of Meeting of August 2019: Proposed by MR and Seconded by CM.

5. Matters arising: All covered in the Agenda.

6. CAT Transfer:
Discussing in detail the meeting with CV. Discussing the pros and cons. JS wants to keep options open and to ask local groups for their support. In the main though the group felt that we should let the CV carry on with their plans and ask them to keep us in the loop. That is the approach we take at the next meeting with them on Friday 20 September. CM suggesting Journeycall building for CV.

MR advising Heritage Club would consider buying BB. JS advising that that is not possible but could get a Licence to Occupy but consider Joint Venture with Heritage Club.

7. Access Path to Garvock: Take this off the Agenda now.

8. Laurencekirk Gala: MM giving update on the various activities including Car Boot on 21/9, Bingo Night 1/10, Medium night 16/11 at the Masonic Hall, Halloween Disco. There are three new members as three stepped down. Duck Race went well with £750 profit. Total so far to be advised. Action: MM and Committee.

9. Review of Communication: MM advising we need to advise cleansed members list where Minutes can be located. AMC advising that Minutes are published on our own website but noting not up to date as last posted June 2019. Try to get a link from AB30 Website. AMC to check with Lynn and check where we are with amount due to her. Action: AMC

10. Grant Application: This was rejected as advised by Lesley Robertson but AMC will check and resubmit before November. Action: AMC.

11. Tenth Anniversary Reopening of Railway Station: MR giving complete update on arrangements for Saturday including ER as MC, arrangements at station and Dickson Hall, Opening by Ed Murray, Pipe Band, song to be played, Info on mosaic etc. LH in charge of raffle, waiting room history. There will be a stand at the Dickson Hall by LDT which will cover all the things achieved by us:- VIC, Christmas lights, Dunlethen Woods, Mini Charette, St Laurence Hall group, Community Centre, Gala, Football club (saving of school pitches), A90 graded junction, Business park and area developed beside the Masonic Hall.

12. Vacant Position of Treasurer: FH and LH are going to be in touch with some people that may beable to help us Action: FH and LH.

13. Secretarys Report: Pervasive throughout the Meeting.

14. Treasurers Report: None

15. Chairmans Report: Pervasive throughout the Meeting.

16. Fund Raising: Defer to October meeting.

17. AOCB: TB, AMC, JS and CM discussing the Lesley Robertson Council meeting. Wait till next meeting with them.

18. Date of October Meeting: 8 October 2019 at Burgh Buildings.

August 2019

Minute of the Laurencekirk Development Trust 14 August 2019 – Burgh Buildings 7.30 pm.

Chaired by Jim Stuart

Present: Jim Stuart (JS), Anne-Maryse Churchill (AMC), Carol Medlock (CM), Euan Ramsay (ER), John Medlock (JM), Marion Robson (MM), Morag Mitchell (MM), Toby Burrell (TB)

1. Welcome from JS.

2. Apologies were submitted by Fred and Lesley Higgins

3. CAT Transfer: As agreed at the July meeting the sole purpose of the meeting was to discuss the CAT transfer. There was a little bit of confusion between ER and AMC about the projector so we were unable to use it.AMC has not seen the centre so will contact Diane Strachan to gain access to the building.

AMC went through the requirements in the Form in detail so that everyone has a flavour of exactly what we need to do to submit it in an acceptable form.

The group discussed again the groups who may be using the building. These are the Art Club, Out of School Club, Lunch Club amongst others.

JS reported the two ladies who wish to run a café are still very keen and would like to be in by Christmas. They would pay a rental of £8400 per annum. There was discussion around their contribution to utilities. There was also discussion around who might be able to give us grant funding to assist with the upgrade of the building etc. JS directing the meeting to KDP (Kincardineshire Development Planning) website which lists potential grant providers.

Questions were asked again about the valuation. MR quite right pointing out that a formal valuation would be done once we had submitted our Application for which we would be liable for half as advised by Diane Strachan in an email to AMC. AMC advising that Diane Strachan had previously said that they would give us an informal idea of valuation and AMC will follow this up. JS advising he thought the valuation would be around £340,000 but feels that we would still be able to “purchase” it for a consideration of £1. There was discussion around getting our own informal valuation and JM kindly offered to contact Dave Tait of Shepherds, Montrose to look at it for us. MR suggested we get two valuations. There is of course the question of professional fees.

JS is working hard on assessing potential income and potential liabilities so that we can enter the details in to our business plan. It was decided that AMC would contact Ann Lewendon who although resigned as a Director had indicated that she would assist where she could. This would be with a view to preparing our business plan and cash flow projection. In addition JS will work out the cost of upgrading the building. To date we are looking at a figure of £80,000 which would include the cost of a portacabin potentially for the out of school club. Noting that MM feels that the portacabin would be better being used as an office to allow the occupants to have peace and quiet. It is anticipated that the Centre will be fairly noisy with the café and other activities going on.

The group agreed on an Action Plan before the next meeting as follows:-
1. AMC and JS to meet with Ann if she is prepared to assist. Action: AMC and JC
2. All to look in to potential grant funding. Action: All
3. JM will organise two valuations of the Centre. Action: JM.

4. Date of Next Meeting: Tuesday 17 September at 7.30 pm in the Burgh Buildings. (AMC on holiday at the usual meeting date so deferred accordingly).

July 2019

Minute of the Laurencekirk Development Trust 10 July 2019 – Burgh Buildings 7.30 pm.

Chaired by Jim Stuart

Present: Jim Stuart (JS), Colleen Henderson (CH), Anne-Maryse Churchill (AMC), Euan Ramsay (ER), Fred Higgins (FH), Lesley Higgins (LH), John Medlock (JM) Morag Mitchell (MM), Euan Ramsay (ER)

1. Welcome from JS. CH tendered her resignation at the beginning of the meeting due to work and particularly family commitments. Action: AMC to remove CH as Director.

2. Apologies were submitted by Toby Burrell and Marion Robson.

3. Notifications of conflicts of interest: None.

4. Minute of Meeting on 8 May 2019: Proposed by CH and seconded by AMC.

5. Matters Arising from the Minutes. All matters within the Agenda.

6. Conveth Project: JS started the discussion. JS advised that Diane Strachan had been chasing him. He met with her regarding another matter and she brought it up.

He advised that two ladies were very interested in running a community café. He did not disclose their identity at this time. They would be prepared to sign a lease and pay a rental of £700 per month. CH asking if kitchen would be sufficient. JS showing the group a proposed plan to divide up the building. Agreed that existing kitchen should remain which would allow two parties to have facilities at any one time.

The Rotary are also anxious to relocate. They nominally have 30 covers at their meeting. Out of school club wishes to move and would apparently be prepared to sign a long lease. There is already a portacabin there. The roof is rotten. Aberdeenshire has old portacabins. The cost would be £10,000. JS also advised that the old oil boiler would need to go and suggesting it be replaced by 2 domestic boilers. The café would have their own one and pay for that. The yearly cost would be £2400 approx compared to the current cost of £18000.

JS suggesting a Fabric Fund be set up but the centre would run as a no profit organisation. LH advising that when she worked for the Harbour Fund it was not profit making although it brought in considerable revenue but it was all fed back in to the organisation.

There was a discussion about how much revenue the out of school club could bring in. They use 1900 hours a year. There is a Committee who pay the staff. MM kindly offered to find out more due to her previous involvement. She will find out the revenue and costs and check who the Accountant is who deals with the preparation of the accounts. When the Out of School Club were in the Centre previously the revenue was £26,500. The costs were £35,000 so it ran at a loss but these costs could be cut down considerably.

We would need to find funds to refurbish the building. LH asking if we could get assistance with that from the Council. JS also advised that there is another NOI from the City Church. They have viewed and are preparing their feasibility study. The Art Club have also indicated their interest.

AMC suggesting that as the Conveth Committee now no longer exists the whole group should meet to discuss the preparation of the CAT Application Form. This was accepted and it was agreed that the next meeting on 14 August would be used exclusively to deal with the CAT application. ER kindly offered to supply a projector to make things easier. In the meantime AMC to contact Diane Strachan to confirm our interest to push things forward. AMC will copy the group in. AMC will also contact Rory Dutton to look over the Application. JS mentioning that a lady called Heather MacRae at the Council would look through it for us prior to submission. In the meantime we need to get Letters of Intent from the interested parties. Action: AMC to email Diane Strachan and Rory Dutton and copy in group.

7. Access Path to Garvock Hill. JS reporting he had come to a dead end as the farmer is selling and we don’t know who we will be dealing with.

8. Laurencekirk Gala: MM advising that there were 28 boots and had to turn some away but the turnout of the public was not good and they will do more advertising and MM is organising banners for the next ones. The next car boot will be 21 July and August, September and October will also be organised. The time is being changed from 10.30 to 1.30 to allow for local football match. Duck Race organised for August £2 per duck. 200 have been sold. September Gala coffee morning is on 28 September. The Railway coffee morning is on 21 September at 10.15 (AMC noting that this clashes with Farmers Market) and the LDT coffee morning is on 14 September. Tough Mudder is to be in JM’s field on 6th August. The Gala Dance is to be 8 August 2020. The school disco has already taken place and raised £480

9. Review of Communication with members and GDPR: MM has been working very hard on this. A lot of the emails have bounced back and we now have no contact details but MM suggesting snail mail or hand delivery at the last known address if we have it. Quite a few people don’t want to be involved anymore but we will ask if we can keep their details for 7 years.. Action MM.

10. Grant Appplication to Aberdeenshire for £305 grant. No sign of the monies. Mike dealt with the application. JS advising that Lesley Robertson knows about it so we can discuss it with her at the meeting on 8 August Action: JS

11. Tenth Anniversary of reopening of railway station. MR text a report confirming the position that matters are well forward. See last month’s Minute Action: MR, MM, LH, LM and ER

12. Vacant Position of Treasurer: Discussing the matter of the vacancy. Everyone will think about who could take it on. No-one in the existing group has the ability or facility. Post something on AB30. AMC will contact LM about it Action: AMC

13. Secretarys Report: Speaking to the group about Tero and noting that he has not been for some time. AMC will send an email to him asking if he wishes to continue Action: AMC

14. Treasurers Report: AMC will advise Companies House of change of address to JS. Action: AMC.

15. Chairmans Report: Discussing further meeting with Lesley Robertson on 8 August. AMC will attend Action: AMC.

16. Fund raising. Discussed as above

17. AOCB. Discussing Benholm Bikes

18. Date of Next Meeting: Wednesday 14 August at 7.30 pm in the Burgh Buildings. Sole matters to be discussed CAT Application.

June 2019

Minute of the Laurencekirk Development Trust 12th June 2019 – Burgh Buildings 7.30 pm
Chaired by Colleen Henderson
Present: Colleen Henderson (CH), Anne-Maryse Churchill (AMC), Marion Robson (MR), Fred Higgins (FH), Lesley Higgins (LH), Morag Mitchell (MM), Ann Lewendon (AL), Euan Ramsay (ER), Lynn Moir (LM)

1. Welcome from CH.

2. Apologies were submitted by Jim Stuart and Toby Burrell.

3. Notifications of conflicts of interest: None.

4. Minute of Meeting on 8 May 2019: Proposed by AMC and seconded by ER.

5. Matters Arising from the Minutes. Note date of car boot sale is to be 23 June 2019 at Mearns Academy Bus Park.

6. Conveth Project: CH and AMC reported on visit to the old Stonehaven Sheriff Court which was acquired through a CAT for £1. CH putting pros and cons. CH suggesting we bring in local groups to pool our expertise as it is such a big project on our own. AL suggesting fund raising to get local support as well as getting funds to employ someone to take it forward as so many of us willing but time poor. Various suggestions as to how we could raise funds to get the necessary professional advice. MR suggesting a coffee morning which was well received. MR will check suitable dates.

Action: MR. MM suggesting doing an application for funding. There is a fund of £4000 which we could tender for. CH also pointing out that there are £50,000 of developer obligations which would be available. MM suggesting applying for some of the windmill money and Leader funding. CH suggesting a walk through of the community centre to raise awareness. Briefly discussing the meeting with Lesley Robertson of the Council with the various local groups that CH and TB attended. FH asking what the value of the CC is and if anyone else interested. Advising that there had been interest but not sure if there is anymore but we will be advised. AMC to chase up Diane Strachan again regarding the valuation. Action: AMC

7. Access Path to Garvock Hill. Bringing this up as MR had asked JS to take it forward. In the absence of JS no report.

8. Laurencekirk Gala: MM advising that matters are proceeding well. The car boot sale is going ahead on the 23 June. Twelve pitches sold already at a cost of £10 each. Also variety of things going forward to raise money which MM estimates will be about £7000 including end of term disco, Duck race, Tough Mudder (field from John Medlock), Medium Night at the Crown and Gala Dance to name but a few.

9. Review of Communication with members and GDPR: MM is working on this. Action MM.

10. Grant Appplication to Aberdeenshire for £305 grant. No one knows anything about this apart from the fact that it hasn’t come in. Action: JS

11. Tenth Anniversary of reopening of railway station. MR gave a detailed report of progress to date. All going very well. A number of meetings have taken place in particular one with the Station Manager Gemma Forbes. The celebration will take place at the station between 10.15 and 11 which is the quietest time train wise. Thereafter we will go to the Dickson Hall for teas and coffees. There will be a small charge of £3 for adults (children free) which will pay for the hall at £17.50 per hour.

A number of hours will be required to facilitate the set up and clear up. There will be bunting at the station supplied by Scotrail, freebies for the children, pipers and dancers. ED Murray will do the speech. Scotrail will do the posters which will include the original re-opening poster. Agreed this is an ideal time to do all of this with all the ongoing timetabling problems and to raise awareness again of how important the station is to us. Action: MR, MM, LH, LM and ER.

12. Vacant Position of Treasurer: It was noted with sadness that due to work commitments AL is resigning as she is relocating to Aberdeen. CH thanked AL on behalf of the group for her invaluable contribution. AL then discussed the details and handed over all the paperwork to CH as custodian pending the appointment of a new Treasurer. AL noting that perhaps if we are going to have a lot of funds we should employ someone to do the work for us. The Bank and Companies House will need to be advised of change of address. The next tax return does not need to be filed until November 20/20. Also noting Villages in Control still has a balance of £40. Signatories for the Bank are Jim, Ann and Mike. ER speaking about online banking which would make things easier.

13. Secretarys Report: Matters arising as noted above. AMC advising about DTAS conference on 1 and 2 September. MR and MR will be attending. Noting that Lesley Robertson wishes another meeting with all the community groups in August if possible. Rory Dutton in touch about another CAT transfer. Noting that a gentleman David Johnston-Oates wishes to become a member of LDT. Noting there is a background there.

14. Treasurers Report: As above under item 12 of the Agenda.

15. Chairmans Report: None as JS not in attendance.

16. Fund raising. Discussed as above under item 6 of the Agenda.

17. AOCB. None.

18. Date of Next Meeting: Wednesday 10 July at 7.30 pm in the Burgh Buildings.

May 2019

Minute of the Laurencekirk Development Trust 8 May 2019 – Burgh Buildings 7.30 pm.
Chaired by Jim Stuart.
Present: Jim Stuart (JS), Anne-Maryse Churchill (AMC), Marion Robson (MR), Fred Higgins (FH) , Lesley Higgins (LH), Morag Mitchell (MM), Toby Burrell (TB)

1. Welcome from JS.

2. Apologies were submitted by John Medlock, Coleen Henderson and Ann Lewendon. TB asking to go round table so that all new Directors were introduced properly.

3. Notifications of conflicts of interest: None.

4. Minute of Meeting on 10 April: Proposed by JS and seconded by MM.

5. Matters Arising from the Minutes. All included in the Agenda.

6. Conveth Project: Many groups are or would be interested. Out of school club. Library would be happy and it can be done in a number of ways. Open library and “book shop.” MR suggesting book club. Chest, Heart and Stroke. MR and MR would look after that. Mental Health – no support there presently at the moment so there is an opening for that. Portocabin for Mens Shed suggested by JS.

Regarding the out of school club there can be up to 70 or 80 children involved. We would be looking for the Council to pay for the space. LH saying it would need to be a separate space. MR thinks parents would help raise funds. TB pointing out that a reception would be needed for the children coming in. JS advising that there are excess portocabins for use and a discussion evolved round that. There were old portocabins that were used at the old Academy.

There was a discussion re The Venue. Older generation need more to do. The average age around Blackiemuir Avenue is 55.

7. Access Path to Garvock Hill. JS advises that he has been hijacked as Amey involved Action JS.

8. Laurencekirk Gala: MM advising that there are 10 Committee members and 12 volunteers. A sub-committee has been set up for the bar. There was a £4000 fund for that but because it was not used it was distributed to the Memorial Park. Noting that the marquee is going to cost £3500. Date is to be 8 August 2020. Coop at the north end is getting involved. T shirts being printed. There is a funding page been set up. Car Boot on the 16 June at the Academy car park. Coffee mornings. Race nights. Many ideas for the event itself including Disco, car treasure hunt and the hill run. The Gala Committee have taken a table at the Farmers Market in May to promote the gala. There is also to be a fashion show. City church are to be asked to do the service. Bowling club will do a competition. Quiz night at the Alma. Special attraction could be motorbike show with stunts. Tough mudder for adults and children also as a fundraiser.

9. Review of Communication with members and GDPR: MM is working on this. Action MM.

10. Grant Appplication to Aberdeenshire for £305 grant. Check if it has come in to the Bank. MR did the application. TB and CH going to meeting with Lesley Robertson at the Campus on 13/5/19 from 7 -8. Action: JS

11. Tenth Anniversary of reopening of railway station. MR asking if everyone would come to her house for a meeting. MM, LH, LM and ER would be involved as previously minuted. Suggesting 15/5/19 at 7.30. MR will email everyone accordingly. MR thinking of September. Will check with station master that that is okay. Will organise tea at the Dickson Hall. Action: MR, MM, LH, LM and ER

12. Secretarys Report: Matters arising as noted above. AMC advising of response from Diane Strachan about the survey report etc and reading out her email response about the survey report as well as her response to our query about the £170,000 costs of bringing the CC about to standard.

13. Treasurers Report: No report but nothing has changed since April.

14. Chairmans Report: Reminder re meeting with Lesley Robertson. One of the biggest issues is parking. There are real problems. Campaigning for fire station to move to JourneyCall unit which is now empty.

15. Fund raising. Nothing to report.

16. AOCB. Reminder from AMC about petition for change to Scotrail timetable. FH reminding everyone that the timetable changes again shortly. MM advising that the minor injuries clinic may close. There are three ptions. 1. Keep as is. 2. Close completely. 3. Close from 10 at night. Minor surgery is not A & E but some people use it as that. There is a consultation going on at the moment.

17. Date of Next Meeting: Wednesday 12 June at 7.30 pm in the Burgh Buildings. Conveth Committee to meet 22 May 2019 at 7.30 pm in the Burgh Buildings.

April 2019

Minute of the Laurencekirk Development Trust, 10 April 2019 – Burgh Buildings 7 pm.

Chaired by Jim Stuart
Present: Jim Stuart (JS), Anne-Maryse Churchill (AMC), Marion Robson (MR), Fred Higgins (FH), Lesley Higgins (LH), Morag Mitchell (MM), Ann Lewendon (AL), Lynn Moir (LM) and John Wilson (JBW)

1. Apologies were submitted by John Medlock, Coleen Henderson and Michael Robson.

2. Notifications of conflicts of interest None.

3. Minute of Meeting on 13 February: Proposed by JS and seconded by AMC.

4. Matters Arising from the Minutes. All included in the Agenda.

5. Conveth Project: AMC has spoken with Diane Strachan who is to be chasing up the valuation and will send it to AMC. Re-new EOI. Action: AMC. AMC advising that we should set a time limit of 6 weeks to get our new application in. Suggesting that the Conveth Committee meet to discuss the various suggested uses. AMC has been in touch with Rory Dutton who is happy to look over the application and has sent information to AMC by email. JS noting that he has put dates in the diary for LDT Meetings (every second Wednesday) and Conveth Group (every fourth Wednesday). AMC to advise Conveth Committee about meeting Action: AMC.

6. Discussion re: Conveth Project: Various uses were discussed as before as follows:-
Out of School Club. They are unhappy with their present location at the primary school. More space being taken from them and times being changed. Nothing was paid for the use of the space to the Council. MM Chairperson of the Out of School Club. Action: MM who will check if Council will stay pay if relocate to the old Community Centre.

Try to woo back the Art Club. Action: JS

Sub Library. Jill Reid to be spoken with Action: MR.

Café. Which will hopefully be compatible with the art club and the library amongst other things.
Mens’ shed. This seems to be covered so discussed as to whether it would be suitable. MR noted that equipment would need to be left out.

Parking spaces. There was a discussion regarding this. JS advised we would be likely to get an income of £100 a week if we did so because the High Street is so heavily congested. MR spoke about access. JS commented that Lournie Chipper would like access and to see if we could sell them that which would allow us to raise money for our coffers.

Club for Chest, Heart and Stroke suggested by MR as there is little assistance once patients are discharged from Woodend Stroke Department.

Café for people with Alzheimers.

Group for people with mental health issues.

7. Access Path to Garvock Hill. Update by JS that the farmer has agreed Amey will now do it as they may be able to get a consideration for it. To be discussed with farmer. Action JS.

8. Laurencekirk Gala: MM advising that the AGM is on 16 April at 7.30. The decision is to run the gala for one day only starting from next year as a lot of preparation is required.. There is a lot of interest in giving assistance which was welcomed.

9. New Directors: AMC explaining that paper copies of the AP01 directors forms were returned as we are registered for electronic submissions to Companies House only. AL gave AMC the authentication code to allow AMC to submit these electronically.

10. Review of communication with members and GDPR. MM kindly volunteered to take on the cleansing of the list and discussion about compliance with the regulations. AMC will copy list and deliver to MM Action: MM and AMC. Discussion about use of Mail Chimp going forward.

11. Grant Appplication to K and M Community Planning for £300 grant. Action: JS

12. Tenth Anniversary of reopening of railway station. There ensued a lively discussion about a celebration. MR led the discussion and explained what had happened when the station was re-opened. Do we want to do a celebration? The consensus was that we did. Suggestion that the Primary school do a card and that there be a presence at the station perhaps with dancers and pipers and coffee thereafter at the Dickson Hall. There was also a discussion about how it would be funded. Agreement on who would take this forward Action: MR, MM, LH, LM and AMC to write to Euan Ramsay to see if he will become involved.

13. Heritage Club meeting date. Just a reminder by MR that they meet the third Wednesday of each month and JS noting the Gala committee meet on the third Tuesday of the month.

14. Change of meeting time. It was agreed that we would continue in the Burgh Buildings on the second Wednesday of each month but at the later time of 7.30 as many found it difficult to get to the meeting for 7.

15. Secretarys Report: Matters arising as noted above. Also noting we need to pay our DTAS subscription. The table kindly contributed a total of £120 from JS, AMC, MR, FH, LH and JBW.

16. Treasurers Report: AL noted we had £11.66 at the end of the financial year but between a further donation and monies collected at the table the balance would now be £206.66 The accounts need to be filed and the annual return done in November. AMC noting 28 day deadline after the year end or we will be fined. There will be no CGT.

17. Chairmans Report: JS discussing traffic management. Junctions must be made safer given the recent tragic accidents. Letters to Scottish Government and copies to Liam Kerr and Andrew Bowie Action: JS There is to be a meeting with Lesley Robertson about the Community Action Plan. JS will provide up to date information on dates and expressing his preference that 2 member of DLT be there. Action: JS.

18. Fund raising. AMC doing an Exercisethon. Other ways of raising funds were discussed also. There was general agreement that we need funds in hand to do things.

19. AOCB. Discussion about us having a logo. AMC showing members the poster which we did for the Information Meeting and AGM and that the work done by Lizzie Birney could be tweaked to make it a logo if desired. JS advising that there is work ongoing at the Memorial Park to provide an additional toilet.

20. Date of Next Meeting: Wednesday 8th May at 7.30 pm in the Burgh Buildings.